Record Books and Achievement Pins

About Record Keeping

The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.

Objectives

To learn how to set goals, make plans for action, and decide how well you did (evaluation).
To learn the skills of record keeping and organization to use now and in the future.
To learn to communicate and summarize.
To learn responsibility by completing a task.
To evaluate information that will market personal skills through future resumes and application forms.

Resources

Officer Books Score Sheets

Record Books

VERY IMPORTANT: Before you begin to keep project record reports for the year, please make sure you have a current version of Adobe Reader DC. If you do not, you may download a free version, here: https://get.adobe.com/reader/. When you click on the link, "uncheck" the 3 boxes in the middle column and click on the link circled in green to begin your download. Follow the prompts to download and install Adobe Acrobat Reader DC.

2023/2024 Kansas 4-H Project Award Catagories
Youth may choose to use either record keeping option: a.) the fillable PDF Project report forms or b.) the online ZBooks software

Form Fillable Files

IMPORTANT: All forms must be downloaded and saved to your device before you begin filling them out, or you will lose your work.

All sections should be included with no additional pages. Only turn in current 4-H year records. Keep all past years’ records in a separate folder that can be added to year after year. Be sure to place documents in a Green 4-H Record Book cover or three prong plastic folders of any color. Records for each project area (beef, clothing, foods, etc.) must be submitted in a seperate folder clearly labeled with the 4-H'ers name, club, county, and project. All age divisions are specified based on 4-H age.

All Pin Applications and Recod Books (Jr., Int., & Sr.) are due to the Extension Office by October 1st.

Juniors (7-9):
1. Project Recognition Check Sheet
2. Copy of Personal Information Page
3. Permanent Record
4. Correct Project Forms ( General or Animal)
Intermediates (10-13):
1. Project Recognition Check Sheet
2. Copy of Personal Information Page
3. Permanent Record
4. Correct Project Forms ( General or Animal )

Seniors (14-18):
1. Project Recognition Check Sheet
2. Key Award Application if eligible
3. Copy of Personal Information Page
4. Permanent Record
5. Correct Project Forms ( General or Animal )

ZBooks Online Files

ZBooks is an online tool to keep Project Records that you can access on any device with internet connection. ZBooks files are identical to the Form Fillable Files. If using this option, you will still need to print them out and turn them in as a book.

The Permanent Record is included in ZBooks. If you choose to keep records with ZBooks, do not feel like you have to transfer over all of your previous years' activities into the online Permanent Record. Start with this year and attach it to your previous document.

ZBooks Resources:

To access the online record books, please visit ZBooks here .

These help links will get you started, as will the video tutorials below:

How to Create a ZBooks Account